Sponsor FAQ

We Dreamin’ is produced by the North Texas Association of Technology Professionals, an officially recognized IRS 501(c)3 charitable organization incorporated in the State of Texas. As such, the fees paid may be tax deductible depending upon the laws in your jurisdiction. Please check with a qualified tax professional for more information. To receive a copy of our tax exempt certification and IRS recognition letter, check the appropriate box on your sponsor registration form during registration or send send an email to sponsors [@] collabsummit.org.

In most cases, sponsorship fees are non-refundable (refer to our Terms and Conditions page for more information). This situation may change In the event of an official public health emergency, severe weather event, or other unforeseen circumstances. We want all of our sponsors to be satisfied as an NACS partner, so please reach out to us should you need to withdraw from the event for any reason.

Each exhibitor receives three complementary event passes for the exhibitor areas, meals, and social events. Unlike many other conferences, we want our sponsors and their staff to enjoy the entire experience – meals are included and attendance at social events is welcome. We do require that all staff be registered so we have have accurate counts for food and beverages. If you require additional staff passes, please contact us to discuss your requirements.

Please note that breakout and workshop session seats are reserved for attendees.  While we don’t have anything against sponsor staff attending sessions during slower traffic times in the exhibition areas, space is very limited in the breakout rooms and we have to give preference to registered attendees. Also, it is worth noting that, on the final day in which InnoTech and Women in Tech attendees will be present, break times are staggered and the exhibition areas may be busy throughout the entire day.   

Yes. We will have enough power strips for a standard setup of one computer and monitor. If you have additional power requirements, please let us know in advance so we can be prepared. Note that all power connections are US standard 110v/120v three-prong grounded. Please bring the appropriate adapters if any of your equipment uses a different standard (such as EU or UK plugs). Unfortunately, we cannot accommodate 220v power connections. 

YES!!! You are an important part of the event and we want your entire staff to enjoy the experience, so please avail yourselves of the beverages, snacks, and meals. We would also be thrilled if you would like to join the attendee party. We only ask that you register all staff in advance so we have accurate head counts for catering. 

Every sponsor has access to the run.events mobile app, which can be used from any mobile device to scan badge QR codes for lead collection. No separate devices are necessary, simply ensure that all staff are registered, have created a run.events account, and installed the app.

The run.events mobile app has a built-in prize selection feature to randomly choose booth visitor winners but you are free to use whatever mechanism you like. Diamond, Platinum, and Gold sponsors will have an opportunity at the end of each day to present one (1) prize each on the main stage but may also conduct as many in-booth giveaways as they desire. Silver sponsors can also give away prizes at their booths as often as they like. 

Yes. Once you have reviewed the sponsor prospectus, please contact sponsors [@] collabsummit.org, let us know what package you are interested in, and we will send the contract documents for review.